Taxes

The Invoicing Engine provides several mechanisms regarding the relationship with the State in order to comply with a set of legal and fiscal obligations. It is possible to issue statements in official format, as well as submit financial and shipping documents to the Portuguese Tax Authority.

Creating SAF-T (PT) files

The SAF-T file is a digital document that gathers a company's fiscal information for a company regarding a specific period, in xml. format. This file makes it easier to collect and send information on the organization invoicing to the Portuguese Tax Authority.

You can issue two types of SAF-T:

• Invoicing SAF-T: is a simplified file based on the company invoice and that must be sent monthly to the AT;
• Audit SAF-T: is a file that gathers the fiscal documentation for a company regarding a specific period. This information must be exported and sent every time the Portuguese Tax Authority requests it, generally, in case of audits. Please note that all documents must be correctly configured.

To issue a SAF-T (PT) file, you must access Taxes | SAF-T (PT) Files, click Create and select the document purpose.

Viewing communication requests

The communication requests are regarding the communication of shipping and/or financial documents. From this option, you can view the request and it origin, as well the communication state.

In case of communication errors, it is necessary to process again the request to the AT in the option Submit to Tax Authority.

Viewing VAT schemes

In Portugal, all taxable persons that transact services or goods are subject to payment of VAT. The correct tax setup is important to comply with all fiscal obligations. This way, it is important to analyze the set of VAT Schemes available and, later ensure the correct association with the customers.

The following table presents all VAT Schemes available on the system:

You can view these schemes in Taxes | Setup Taxes | Party Tax Schemas.

Example

A company based in Madeira must use on its entities the VAT schemes identified for this geographic zone.

In the event that you perform a sale to an entity that operates outside of Portugal, you must associate on the corresponding customer file, the scheme MADEIRA-EU or MADEIRA-EXPORT, depending on whether it is a customer of the European Community or outside of the Community, respectively.

If you perform a purchase to an entity with activity outside of Portugal, you must associate on the corresponding supplier file, the scheme MADEIRA-IMPORT.

View reports

To ensure the compliance of the legal and fiscal obligations, you can view several reports that allow to analyze all records and withholdings of the organization.

You can access the following reports:

• Tax Postings: presents all records for the fiscal area;
• Open Withholding Taxes: refers to all withholdings that are suspended until the receipt or payment note is issued.
• Withholding Tax Postings: presents all withholding posted and the corresponding information;
• Failed Submissions Report: lists the documents rejected by the system.